Real Estate Paralegal Contract Administrator - Workplace Operations & Supply Chain (Contract)

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New York, NY

Posted Mar 12, 2024 - Requisition No. 123758

The energy of a newsroom, the pace of a trading floor, the buzz of a recent tech breakthrough; we work hard, and we work fast - while keeping up the quality and accuracy we're known for. It's what keeps us inventing and reinventing, all the time. Our culture is wide open, just like our spaces. We bring out the best in each other through collaboration. Through our countless volunteer projects, we also help network with the communities around us, too. You can do amazing work here. Work you couldn't do anywhere else. It's up to you to make it happen.

What's the role?

The Global Real Estate Team is part of the Workplace Ops & Supply Chain Department. Our Transaction Team finds the perfect location for Bloomberg’s global business needs. The Contract Administrator assists both the Transaction and Lease Administration team and handles the management of all lease documents.

We’ll trust you to:

  • Have a fundamental understanding of contract law with specialty in Real Estate Contracts i.e. leases, amendments, licenses, NDA’s
  • Interpret legal documents/correspondence to properly explain to others the meaning of that information
  • Assist Real Estate Transaction Team with global execution requirements (notarize and/or obtain Company Seal)
  • Work independently, with minimal supervision, to resolve issues with legal department, Landlord’s, government agencies or real estate brokerage firms
  • Monitor/track the return of fully executed documents
  • Maintain detailed and organized original lease files following Company’s global “In-Country” Requirements and Record Retention Policies
  • Scan all leases and related documents into electronic repository
  • Process rent and other charges for serviced offices and owned locations
  • Complete Estoppel Certificates, requests for Certificates of Insurance and Bank Guarantees
  • Monitor and update event dates in Real Estate Database
  • Generate and distribute monthly/quarterly reports
  • Schedule all meetings for Global Real Estate Team

You’ll need to have:

  • Paralegal Certification (Required)
  • 2+ years’ experience supporting Commercial Real Estate transactions
  • A Current Public Notary License
  • Ability to work independently, multi-task and prioritize work with a sense of urgency
  • Excellent written and verbal communication skills
  • Microsoft Office (Word, Excel, PowerPoint), DocuSign & Zoom/Teams Skills

Does this sound like you?

Apply if you think we're a good match. We'll get in touch to let you know that the next steps are, but in the meantime feel free to have a look at: 

Bloomberg is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of age, ancestry, color, gender identity or expression, genetic predisposition or carrier status, marital status, national or ethnic origin, race, religion or belief, sex, sexual orientation, sexual and other reproductive health decisions, parental or caring status, physical or mental disability, pregnancy or maternity/parental leave, protected veteran status, status as a victim of domestic violence, or any other classification protected by applicable law.

Bloomberg provides reasonable adjustment/accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable adjustment/accommodation to apply for a job or to perform your job. Examples of reasonable adjustment/accommodation include but are not limited to making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you would prefer to discuss this confidentially, please email (Americas), (Europe, the Middle East and Africa), or (Asia-Pacific), based on the region you are submitting an application for.

Salary Range: 45 - 55 USD Hourly

The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.

We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation [Exempt roles only], paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns.

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