Workplace Experience Facility Manager - Workplace Operations & Supply Chain

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San Francisco, CA

Posted Mar 6, 2024 - Requisition No. 123627

The energy of a newsroom, the pace of a trading floor, the buzz of a recent tech breakthrough; we work hard, and we work fast - while keeping up the quality and accuracy we're known for. It's what keeps us inventing and reinventing, all the time. Our culture is wide open, just like our spaces. We bring out the best in each other through collaboration. Through our countless volunteer projects, we also help network with the communities around us, too. You can do amazing work here. Work you couldn't do anywhere else. It's up to you to make it happen.

What's the role?

Our dedicated Facilities Management and Workplace Experience Team is entrusted with the care and optimization of 40-plus offices spanning across North and South America. As the cornerstone of Bloomberg's office efficiency, our team is committed to ensuring seamless facility operations and fostering an unparalleled workplace experience across diverse locations. From implementing innovative workspaces to meticulously overseeing maintenance and safety protocols, we strive to create environments that inspire productivity, collaboration, and employee satisfaction. With a proactive approach and a passion for excellence, our team is dedicated to supporting the success of our organization by providing exceptional facilities and workplace experiences across the Americas.

The West Coast Regional Workplace Experience Facilities Manager will oversee the efficient operation of our workplace facilities and enhance the overall workplace experience for our employees. The ideal candidate will be responsible for managing all aspects of facilities operations, including maintenance, security, space planning, and vendor management. Additionally, working closely with key partners in the business, the role will focus on curating and implementing initiatives to improve the workplace experience, fostering a positive and productive environment for our employees.

You will be responsible for managing the Operational Expenditures (OPEX) budget while supporting Capital Expenditures (CAPEX) projects, project execution, vendor governance and continuous process improvements of operational and maintenance strategies. The individual shall ensure that activities are completed to ensure the uninterrupted integrity of the facility operations program. Successful candidates will have excellent project management and service delivery expertise across a diverse global portfolio. The role will report directly to the Americas Facility Manager.

We'll trust you to:

  • Management and approval of vendor contracts and agreements. Proper oversight of vendors as it relates to scope of work and execution of work efforts
  • Governance and continuous improvement of the IFM Relationship, including KPI development, SOW’s, (Quarterly Business Reviews (QBRs) of third-party vendor(s)
  • Development and management of facilities budget for maintenance, repairs, capital and general operating costs
  • Oversee and track annual budget, focusing on capital planning and operational maintenance. Directly supported by the facilities management team
  • Manage and approve vendor purchase orders, invoices, and cost tracking utilizing industry standard processes
  • Manage all Facility documentation including Site overviews, Process & Procedures, and Operations Manuals
  • Coordination with Bloomberg departments including Infrastructure, Security, Hospitality and Capital Design
  • Use technology to help automate and drive transparency throughout all levels of the organization
  • Knowledge of agile methodologies and scrum working with the ability to manage strategic and KTLO projects simultaneously
  • Manage, coach and train third party facility manager training programs and support overall staff development
  • Lead initiatives to enhance workplace experience, including employee engagement programs, wellness initiatives, and workplace design enhancements
  • Collaborate with cross-functional teams to align facilities strategies with organizational goals

You'll need to have:

  • Bachelor's degree or equivalent experience
  • Minimum of 5 years in Program or Project Management with Facilities experience
  • Ability to lead change and improvements by leveraging vendor relationships
  • Owner operator mentality. No task is too small when you are striving for best in class across a global organization
  • Outstanding customer service
  • Experience and Knowledge of Computerized Maintenance Management Systems (CMMS) Systems and Process
  • Strong conceptual and analytical skills, and decision-making abilities
  • Experience and Knowledge with documentation techniques including Method of Procedures, Standard Operating Procedures, Root Cause Analysis and Change Management
  • Excellent written and verbal communication and technical writing skills
  • Proficiency in Microsoft Office programs including Word and Excel
  • Strong conceptual and analytical skills, and decision-making abilities

We'd love to see:

  • Ability to remain flexible with changing priorities and thrive in a high-pressure environment
  • Comprehensive knowledge of building communication protocols and equipment
  • Experience driving programmatic changes, and standard operating procedures across a global portfolio
  • Experience providing exceptional customer service
  • Have excellent spoken and written communication skills

Does this sound like you? 

Apply if you think we're a good match. We'll get in touch to let you know that the next steps are, but in the meantime feel free to have a look at: 

Bloomberg is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of age, ancestry, color, gender identity or expression, genetic predisposition or carrier status, marital status, national or ethnic origin, race, religion or belief, sex, sexual orientation, sexual and other reproductive health decisions, parental or caring status, physical or mental disability, pregnancy or maternity/parental leave, protected veteran status, status as a victim of domestic violence, or any other classification protected by applicable law.

Bloomberg provides reasonable adjustment/accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable adjustment/accommodation to apply for a job or to perform your job. Examples of reasonable adjustment/accommodation include but are not limited to making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you would prefer to discuss this confidentially, please email (Americas), (Europe, the Middle East and Africa), or (Asia-Pacific), based on the region you are submitting an application for.

Salary Range: 125,000 - 145,000 USD Annually + Benefits + Bonus

The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.

We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation [Exempt roles only], paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns.

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