Senior Facilities Site Manager - Singapore
Posted Nov 1, 2018 - Requisition No. 71686
Bloomberg's Global Facilities team is looking for a Senior Facilities Site Manager in Singapore. The person will be responsible for the Facilities management of local office in Singapore and also the management of other sites within the region.
This position requires daily interaction with vendors and internal Bloomberg staff at all levels and coordinating / ensuring organizational processes and procedures are followed. As a Facilities Site Manager you will work collaboratively as a part of a small team with the following responsibilities:
Business support - ensure we meet the needs and demands of our growing and continually changing workforce. You will establish and maintain excellent business relationships and partner with your area for space planning and will ensure all of our global internal systems are up to date in real time. You will partner with your business and coordinate all desk/office moves and ensure we execute effectively.
Facilities maintenance/standards - you will ensure regular site inspections are carried out and will identify critical and urgent works required to the maintenance and fabrics of your area. You will proactively identify and escalate large scale projects for consideration by management. You will manage vendors and partner with other departments (eg info sys, supply chain) to ensure your areas and meeting rooms to appropriate standards and that technology and services are in full working order.
Project management - you will assist the pm and design team to ensure both small and large scale projects that impact your business area are executed in line with the functional requirements. These could include a large scale department move, repurposing of meeting areas or building out collaboration spaces.
Workplace compliance -you will understand the basic requirements for building regulations and health & safety that impact your area. You will work with the head of workplace compliance to ensure your area meets all legal requirements and that we are compliant for testing and reporting obligations. You will manage the ergonomic requests for your business area, understand bloomberg policy and our global wellness standards and ensure we provide a safe and comfortable environment that addresses the individual needs of our employees.
Vendor management - you will be responsible for ensuring vendors under the team's remit are meeting kpis. You will develop strong relationships and partnerships and ensure that the quality and timeliness of services at in line with bloomberg standards.
Systems/ process management - you will be responsible for the internal bloomberg systems that are used by the workplace ops team (sdsk, rsrv, evwz) and the desk/moves software Tririga. You are expected to continually improve process flow and ensure our documentation management and process maps are effective and up to date.
The position requires extensive use of the Facilities ticketing system which includes managing those tickets for an assigned client base.
You'll need to have:
- Bachelor's degree or equivalent experience
- 5 years and above proven experience in managing facilities in a corporate environment
- A team player with strong interpersonal, organizational and analytical skills
- Superior customer service / relationship management skills
- Be able to multi-task and work well under pressure
- Experience in managing a team of Facilities Site Managers will be a plus *
- Experience in project management, corporate real estate, facilities management including operation and maintenance of UPS, Generator, HVAC, BMS Systems, ergonomic and employee health and safety is essential
- Fluency in English and other Asian language(s) a plus
If this sounds like you:Apply! We'll be in touch with next steps if you're a fit.We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.