The Team - Facilities Management

We are committed to delivering the highest standards in terms of our facilities and services, thereby demonstrating just how much Bloomberg cares about our employees and our clients. We are highly detail-focused and constantly looking for ways that we can improve our offices and enhance our customer experience. As a one-stop-shop for all manner of enquiries, we collaborate with a multitude of internal departments on a global level in order to deliver fast and effective solutions. In Facilities, we are instrumental to the success of the business by providing a workplace that allows our employees to excel in their roles, an environment that they actively want to spend time in and are proud to share with our customers and business partners.

What's the role?

We are seeking an enthusiastic Facilities Site Manager to support and add value to our office in Sydney, where you will be based. Additional responsibilities include remote management of our sites across Australia, which will include periodic travel to these locations.

We’ll trust you to:

• Lead all Facilities portions of the office
• Conduct regular site inspections, space management
• Conduct operational cost analysis, budgeting, invoice reviews, cost tracking
• Create purchasing requests
• Liaise with vendors and functional managers to assist in regional projects
• Implement and maintain Bloomberg’s Facilities Global Standards which focus on exceptional cleanliness, maintenance neatness and pantry services
• Provide World-class, proactive customer services

Day to Day responsibilities:

• Have daily interaction with vendors and internal Bloomberg staff at all levels
• Coordinate/ensure organizational processes and procedure are followed
• Manage the Facilities ticketing system, including managing tickets for assigned customer base
• Take on a sense of ownership for the office and make sure that it is meticulously maintained, relaying maintenance needs to the vendor managers on duty
• Assist with events, catering, group activities, and VIP arrivals to the building
• Work with the security team
• Ensure the office, its staff and activities follow local health and safety and any other legislation
• Provide account management and cost control, property and general office management to support various department business needs

You need to have:

• Experience within the Facilities & Hospitality, Project management, corporate real estate, corporate services industry
• Internal customer service experience
• Technical and operational Facilities Management with experience of mechanical systems (HVAC, Lighting and BMS systems)
• Demonstrated knowledge of property management, leases, construction terms and practices, with strong working knowledge of sophisticated building systems
• Experience working within a technical facilities management environment managing hard services
• Knowledge and expertise in MEP infrastructure systems, building management systems and building controls
• Superior customer service / relationship management skills / Excellent communication skills

We’d love to see:

• Proficiency in MS Excel, Word, and Power point
• Availability for travel and to work weekends (as required)
• A team player with strong interpersonal, organizational and analytical skills
• Related degree in administration, architecture, engineering, facilities and / or building management (Not mandatory)
• Experience with assisting / coordinating events